HOW TO: Build a raffle or game posting board
By Ryan Kaiser, Eastern Wyoming Regional Director
Top-notch banquets not only require good people working for a great cause, they also offer up a nice meal and entertainment in a reasonable amount of time.
One way to keep your event moving seamlessly is to use a raffle or game board to post the winning names in any multiple-winner games, especially the general raffle and silent auction. Using a posting board can shorten your event time by up to an hour. Building one is an easy task that can save time and effort in the future, and it will last for years.
• Large dry-erase board (size may vary, but 4-feet X 5-feet or larger is recommended). These can be found at any office supply store.
• Narrow, colored vinyl tape (3/8-inch or narrower). This can be found at most craft stores and some paint stores.
• Permanent and dry-erase markers
• Large easel or other material for a display stand
Divide the board into equal size sections using the vinyl tape. Each section should be 4 inches to 6 inches tall so winning numbers written in them can easily be seen from a distance.
Use permanent marker to write at the top of the board the name of the game or raffle, or “Silent Auction” for an auction posting board. You can also write item numbers in permanent marker in each smaller section of the board.
At the banquet:
Display the posting board near the game it will be used for on the night of your banquet so attendees who are playing the game can see how the winners will be displayed later.
Use dry-erase markers to fill in the winning bidder’s number, name, or ticket number for each item in your game, raffle or auction. You can also keep some scotch tape nearby and tape the winning raffle ticket into the square that corresponds with that prize, as well as post the winner’s name or number with markers. Some states require the winning ticket be kept, this is a great way to do so.
You may still wish to announce that the game or raffle will be drawn and attendees wanting to watch the drawing can go to that game at a designated time. This gives attendees no reason to question the ethics of the drawing.
Another tip is to think about your banquet space. For a large venue or event, or a game or raffle that has more prizes, a larger board might work better. A board that has bigger section divisions can be seen from far away.
These can be constructed from a 4-feet X 8-feet piece of ½-inch plywood. Paint the plywood with high-gloss white paint to get the look and function of a dry-erase board, or paint it with chalkboard paint and use sidewalk chalk to post your winning numbers.
A larger display board may require a support structure to help your posting board stand. You can make a stand yourself by cutting out two large “L” shapes from another piece of plywood. The vertical piece of this brace that supports the board should measure slightly higher than half way up the display board, to provide a balanced and secure stand. This type of stand can be packed and stacked flat and takes up as little space as possible in storage.