Hunt Donation Forms: The Details Matter
By Kasey Rahn
It’s banquet night. You’ve spent weeks preparing, and you’ve managed to snag a golden hunt from an outfitter as a donation item. But did you remember to fill out the hunt donation form? You can’t sell a donated hunt without it!
“Hunts generate us a lot of income,” says Ralph Cinfio, RMEF vice president of fundraising services. “They’re one of the best sellers in live auctions, and they can even perform better when used on raffles. Hunts donated on 50/50 splits can generate the biggest return on investment to a chapter.”
But RMEF can’t sell any hunts or trips without a completed hunt/trip donation form signed by the donor. The same goes for those offering access to private land without an official guide service and to other trips. Your best bet is to complete them well-ahead of banquet day.
Paperwork is one of those thankless tasks, we know, but it’s important. Hunt donation forms are legally binding agreements between RMEF and an outfitter/donor that outline the donation and the terms surrounding it. They’re important because they not only remove liability to RMEF, but they also specify exactly what’s included in the trip and how the proceeds will be split between the outfitter and the Elk Foundation. For example, the minimum donation RMEF will accept is a 50/50 split on profits, but some chapters aspire to work with outfitters on 70/30 or 60/40 splits to raise more funds for elk country. The agreements also help to clarify the trip details for the lucky winners, who receive a copy of the form after they buy the trip. This answers questions and clearly outlines the offer, minimizing confusion.
“It keeps things clean and simple between RMEF, the buyer and the outfitter,” says Cinfio.
Hunt donation forms also help RMEF keep track of outfitter gifts and allows us to recognize them in our Partners in Conservation Program. This free program recognizes outfitters whose donated trips net at least $1,000, and qualifying outfitters are listed in Bugle magazine in the Outfitters Camp section, easily accessible to hunters looking to book trips.
To ensure forms are filled out correctly and to ward off potential headaches, Cinfio says the best thing to do is be prepared. Bring the form with you when you talk to potential donors. It also helps to fill out as much of the form as you can in advance. Walk your donors through the paperwork, and be engaged. It’s a sure recipe for success.